terms & conditions

 

Welcome to Earper Homestead Convention Canada

The following terms and conditions outline the the rules and regulations of Earper Homestead Convention Canada, the first Canadian convention to exclusively celebrate the hit Syfy/Space television show Wynonna Earp. These terms and conditions are intended to help produce a convention and to ensure the safety of all participants. These terms and conditions apply to all convention attendees. 

By accessing this website and/or registering to attend EH Con Canada, you accept these terms and conditions in full. Please read these terms and conditions carefully as they contain important information. Do not continue to use Earper Homestead Convention Canada's website or purchase ticket(s) if you do not accept all of the terms and conditions stated on this page. 

terminology

The following terminology applies to these Terms and Conditions, Privacy Statement, Disclaimer Notice, and any or all Agreements: “Attendee”, "Visitor", “You”, and “Your” refers to you, the person accessing this website and accepting EH Con Canada’s terms and conditions. “EH Con Canada”, “Ourselves”, “We”, “Our”, and “Us”, refers to Earper Homestead Convention Canada. "Convention" refers to the event that will take place at the Westin Toronto Airport Hotel from August 10 to 12, 2018. “Party”, “Parties”, "all", or “Us”, refers to the convention attendees, guests, vendors, staff, volunteers, and/or ourselves.

All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the convention attendee in the most appropriate manner, whether by formal meetings of a fixed duration, or any other means, for the express purpose of meeting the convention attendee’s needs in respect of provision of Earper Homestead Convention’s stated services/products, in accordance with and subject to, prevailing law of Ontario, Canada. Any use of the above terminology or other words in the singular, plural, capitalisation and/or he/she or they, are taken as interchangeable and therefore as referring to same.

EH Con Canada

EH Con Canada is short for Earper Homestead Convention Canada. We are a registered non-profit organization that was formed to develop and execute a three-day annual convention about the television series Wynonna Earp, with a focus on the Canadian production and casting of the show. Our planning committee is made solely of volunteers. EH Con Canada is designed to celebrate Canadian identity and the value of Canadian content in genre television. All proceeds remaining after we pay for the talent, venue, photographers, etc. will either carry forward to fund the next EH Con Canada (deposits, scholarships, etc.), or be donated to a registered Canadian charity. 

Registration& Attendence

Your registration constitutes an offer to EH Con Canada to attend a convention. All registrations are subject to acceptance by EH Con Canada. If your registration is received in advance of the convention, it will either (i) be confirmed in writing (including, without limitation, by email), or (ii) if written confirmation is not sent within 14 days of us receiving your registration, be deemed to be confirmed unless we notify you otherwise. If your registration is received only at the convention itself, it will be confirmed by the act of EH Con Canada permitting you entrance to the convention. A contract between EH Con Canada and you will only be formed upon such confirmation.  EH Con Canada reserves the right to refuse to accept any registration.

Your registration is issued for your personal use only.  You may not procure registrations as agent for any third party, sell or otherwise transfer your registration to others or exploit your registration commercially or non-commercially in any way.

EH Con Canada reserves the right without liability to refuse admission to, or to eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who, in the opinion of EH Con Canada, represents a security risk, nuisance or annoyance to the running of the Event.  You agree to comply with all reasonable instructions issued by EH Con Canada, the venue owners, security personnel and/or management at the Event.

accessibility

It is our priority to meet all our attendees' needs to ensure they have a positive experience at EH Con Canada. If you require assistance during the event, please email us at info@ehconcanada.com

Cancellations, refunds, & transfers

EH Con Canada will do everything within our power and ability to deliver a convention that is safe and inclusive for all who attend the convention. All guests appearing at EH Con Canada do so subject to work commitments. We apologize in advance in the event that a guest is no longer able to attend EH Con Canada. Unfortunately, due to the nature of this convention, all ticket packages and purchases are non-refundable. If you have purchased autographs or photo-ops for a guest who is no longer able to attend, the autographs and photo-ops may be transferred to be used with another guest attending the convention.

If the convention is cancelled or rescheduled, we will alert you as soon as possible, by means of the email used to register when purchasing the ticket(s).

In the event that you suddenly find yourself unable to attend EH Con Canada, but you have already purchased tickets, Eventbrite does allow for the option to transfer tickets. This is done at your own discretion. Again, please note that you may not procure registrations as an agent for any third party, sell, or otherwise transfer your registration to others or exploit your registration commercially or non-commercially in any way.

conduct

EH Con Canada is committed to providing a safe and fun experience for all attending the convention. As such, all are expected to adhere to and entitled to respectful treatment at our convention and associated events. EH Con Canada will not tolerate inappropriate behavior of any kind, including but not limited to harassment because of age, disability, marital status, race or color, national origin, religion, sex, sexual orientation, or gender identity.

Any threatening behaviour toward guests, staff, volunteers, or attendees with the intent to abuse, annoy, alarm, embarrass, harass, or torment another is unacceptable and grounds for removal from the convention without refund. If unacceptable behaviour continues upon being escorted from the convention, local authorities may be asked to pursue criminal charges.

Anyone who experiences or witnesses inappropriate behaviour are encouraged to report it to any staff member, volunteer, or security immediately without concerns for their personal safety or repercussions. Our staff and volunteers will be wearing badges marked as such. Staff will be located throughout the convention venue, and you are strongly encouraged to immediately find a Staff Member or Volunteer to report the incident.

Filming, recording, & photography

All unauthorized filming, sound recording and photography, or the unauthorized transmitting of audio or visual material, data or information, is expressly prohibited at EH Con Canada. Out of respect for our guests, photos and/or videos of cast members while they are walking throughout the convention venue/hotel are strictly prohibited.

For details pertaining specifically to photo-ops, please scroll down further.

As a convention attendee, you consent to filming, sound recording and photography and you consent to the use by EH Con Canada of any such film, sound recording or photography anywhere in the World for promotional, marketing, and other purposes.

weapons & large prop rules & regulations

Please keep in mind that EH Con Canada is a family-oriented convention and the rules regarding weapons are designed to keep everyone safe.

EH Con Canada is committed to providing a safe and welcoming environment for all persons attending the convention. Any item that EH Con Canada believes may be a weapon must be immediately taken to Weapons Check for examination. Weapons that EH Con Canada determines are admissible will be marked with an identifying tag and may be brought into the convention. Any weapon that EH Con Canada considers to be inadmissible must be stored at Weapons Check or immediately removed from the convention. Any prohibited (illegal) weapon must be removed from the convention. The decision to remove any weapons is final and will be strictly enforced to ensure a safe environment for all attendees. 

Failure to respect any of the weapon rules may result in any or all of the following:

  • Confiscation of weapon or item, without return;
  • Loss of admission to the show without refund;
  • The involvement of law enforcement agencies.

Autographs & photo ops

Autographs will be available for purchase prior to the convention and they will also be sold on a cash-only basis at the convention. You will need to show your ticket confirmation at the time of the autograph signing. Please bring and present your ticket at the autograph table. If you have purchased an autograph, that can be used towards signing a free 8x10 photo by the guests, or an item of your choice. If you have multiple items you would like to have signed, please purchase additional autograph tickets. All items used for autographs are subject to guest approval, and guests reserve the right to not sign any items they consider inappropriate or offensive. 

Photo ops will be available for purchase prior to the convention and they will also be sold on a cash-only basis at the convention. "Selfies" will also be sold on a cash-only basis at the autograph table for a price set by the guest.  You will need to show your ticket confirmation at the time of the photo op. Please bring and present your ticket at the photo op table.  Guests reserve the right to not pose with anyone who makes them feel uncomfortable, at the guest's sole discretion.  

Due to time constraints, please limit your conversation with guests during autographs and photo ops out of respect for all attendees in line. EH Con Canada volunteers are trained to monitor the lines; in the event that you are holding up the line, volunteers will ask you to finish up the conversation and move along. 

Disclaimer for activities

You should consider carefully whether you will be able to participate in any activities offered as part of the convention programme.  EH Con Canada warns that some activities may be physically demanding and/or carry inherent dangers.  You accept that it is entirely your responsibility to decide whether participation in any activity in the convention programme is appropriate to your capabilities, aptitude, fitness and health.  You also accept that it is entirely your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities.  To the extent permitted by applicable law, EH Con Canada and all entities within the EH Con Canada planning committee (as well as any employees or other representatives of the same) hereby disclaim any liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from the convention whether direct, indirect, incidental, special or consequential (including, without limitation, loss of profit, loss of business or any other type of economic loss) or otherwise arising from your participation in any activities offered as part of the convention programme (including, without limitation, any activities held outside of, or incidentally to, the main convention that you are visiting).

food and beverages

Due to licensing requirements and for quality control, all food and beverages served at EH Con Canada must be supplied and prepared by the Westin Toronto Airport Hotel. Please be respectful of this and do not bring any outside food or drinks into the panel, autograph, and photo op rooms. Attendees who are found with outside food and beverages will be asked to step out to finish consuming said food and beverage, or to discard said food and beverage. 

If you have plans to consume alcohol during your visit, please remember to bring two pieces of identification. We will also have a bar available at the After Party at Shorty's.

The legal age of alcohol consumption in Ontario, Canada is 19+.

Cookies

We employ the use of cookies. By using Earper Homestead Convention Canada's website you consent to the use of cookies in accordance with Earper Homestead Convention Canada’s privacy policy. Most of the modern day interactive web sites use cookies to enable us to retrieve user details for each visit. Cookies are used in some areas of our site to enable the functionality of this area and ease of use for those people visiting. Some of our affiliate / advertising partners may also use cookies.

License

Unless otherwise stated, Earper Homestead Convention Canada owns the intellectual property rights for all material on Earper Homestead Convention Canada website. All intellectual property rights are reserved. You may view and/or print pages from http://www.ehconcanada.com for your own personal use subject to restrictions set in these terms and conditions.

You must not:

Contact Information

If you have any queries regarding any of our terms, please contact us at info@ehconcanada.com

Lastly,

EH Con Canada reserves the right to amend these terms and conditions (without notice) from time to time and you will be subject to the terms and conditions in force at the time that the convention is staged.